Privacy Policy
Last updated: 21 July 2025
At Nutritional Wellness for Women, your privacy is important to us. This Privacy Policy outlines how we collect, use, store, and protect your personal information in accordance with the New Zealand Privacy Act 2020 and the Health Information Privacy Code 2020.
1. Who We Are
We are a nutrition practice based in New Zealand, providing personalised nutritional consultations and health support.
Contact Details:
Nutritional Wellness for Women
Online-based, New Zealand
Email: mandy@mandycoddington.com
2. What Information We Collect
We may collect the following types of information:
Personal Information: Full name, date of birth, contact details (email, address), emergency contact.
Health Information: Medical history, current symptoms, diagnoses, medications, test results, lifestyle and dietary habits, supplement use, family history.
Other Information: Appointment details, client notes, correspondence (e.g. emails or contact form submissions), payment details (only for billing, not stored on our website).
3. How We Collect Your Information
We collect information through:
Intake forms submitted via our website or during consultations
Emails, messages, or online communication
Consultations (online or in-person)
Online booking forms or contact pages
Laboratory or testing services you authorise
4. How We Use Your Information
Your information is used to:
Provide personalised nutrition and health support
Communicate with you about appointments and recommendations
Maintain client records securely
Refer you to other health professionals (only with your consent)
Comply with legal or regulatory obligations
5. How We Store & Protect Your Information
We store your information securely, either:
In a secure electronic practice management system (Simple Clinic)
In password-protected documents stored on encrypted devices
We take reasonable steps to protect your information from unauthorised access, loss, misuse, or disclosure.
6. Sharing Your Information
We do not sell or share your personal or health information with third parties except:
With your explicit consent (e.g. referrals to other practitioners or labs)
When required by law (e.g. for public health or safety concerns)
7. Your Rights
Under the Privacy Act 2020, you have the right to:
Access your personal and health information
Request corrections to inaccurate or incomplete information
Withdraw consent for the use of your information (where applicable)
8. Cookies and Website Analytics
Our website may use cookies or third-party analytics tools (e.g. Google Analytics) to improve site performance and understand user behaviour. These do not collect identifiable health information and can be disabled via your browser settings.
9. Third-Party Links
Our website may contain links to third-party websites (e.g. educational articles or testing services). We are not responsible for the privacy practices of those websites.
10. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.
11. Questions or Concerns
If you have questions or concerns about your privacy, please contact us directly:
Email: mandy@mandycoddington.com
You also have the right to complain to the Office of the Privacy Commissioner (New Zealand) if your concerns are not resolved.